Why 300 Custom Keychains May Require Three Separate Orders
“We need 300 custom keychains” can describe two very different orders:
- 300 pieces of one keychain design; or
- three different keychain designs, with 100 pieces of each.
At Xiaoyeah, those are not the same checkout structure.
Quick answer: One custom order covers one design/model. If you need 300 pieces of one design, place one 300-piece order. If you need three different designs at 100 pieces each, place three separate 100-piece orders. Do not place one 300-piece order and expect it to be divided across three designs or three molds.
One Order Means One Design/Model
A custom quantity is tied to the artwork and model selected for that order.
| Project requirement | Correct order structure |
|---|---|
| 300 identical keychains using one design/model | One order × 300 pieces |
| Three different keychain designs, 100 pieces each | Three separate orders × 100 pieces |
| One 300-piece order divided into three different molds | Not supported |
The total project quantity in the second example is still 300 pieces. But the production and checkout structure is based on three designs, so each design needs its own 100-piece order.
This distinction matters before payment. The artwork, mock-up, quantity, model, and order must point to the same design.
Give Each Design a Clear ID Before Checkout
Use a short temporary ID for every distinct design/model:
| Order | Design ID | Artwork | Quantity | Status |
|---|---|---|---|---|
| Order 1 | K-01 | Mascot A | 100 | Mock-up to approve |
| Order 2 | K-02 | Mascot B | 100 | Mock-up to approve |
| Order 3 | K-03 | Mascot C | 100 | Mock-up to approve |
Use the same ID in the artwork filename, digital mock-up comments, written quote, and order notes. This prevents a comment for K-01 from being applied to K-02 or K-03.
For example:
K-01_front_v03.pdf
K-01_back_v03.pdf
K-01_color_reference.pdf
When requesting a revision, name the exact design:
K-01 v03: enlarge the brand name. No change to the silhouette, colors, back, attachment, quantity, or packaging.
Do Not Use the Grand Total as the Order Quantity
The grand total is useful for internal budgeting and shipping planning, but it does not replace the quantity for each design.
Weak brief:
300 custom keychains in three designs.
Clear brief:
K-01: 100 pieces. K-02: 100 pieces. K-03: 100 pieces. We understand that each design/model requires a separate 100-piece order.
The clearer version makes the intended checkout structure visible before the quote or mock-up is approved.
List Other Differences Before Ordering
Some changes are obviously different designs, such as a new character, outer shape, pose, or artwork file. Other changes may need review before Xiaoyeah can confirm whether they belong under the same design/model direction.
List changes involving:
- colorway;
- name, number, date, or language;
- size or orientation;
- front or back artwork;
- raised, recessed, rounded, flat, or printed treatment;
- attachment or hardware; and
- backing card, barcode, label, or packaging.
Do not assume these differences can be combined into one order. Also do not assume every packaging-only change automatically requires another mold. Submit the full breakdown and let Xiaoyeah confirm the correct order structure in writing before checkout.
Keep Packaging Separate From the Design Quantity
The design order tells Xiaoyeah which PVC item to make and how many pieces of that design are required. Packaging tells Xiaoyeah how those finished pieces should be presented or assembled.
For example, three separately ordered keychain designs may later be packed together as 100 three-piece retail sets. That packaging plan does not change the fact that the PVC pieces began as three separate 100-piece design orders.
Record both layers:
| Layer | Example |
|---|---|
| Design orders | K-01 × 100, K-02 × 100, K-03 × 100 |
| Finished retail pack | SET-01 contains one K-01, one K-02, and one K-03 |
| Number of packs | 100 sets |
| Packaging | Three-piece backing card, barcode to confirm |
Packaging, assembly, labels, and barcodes can affect the quote and timing. They should be reviewed with the three design orders, not used to combine the designs into one production order.
Check the Order Before Payment
Before placing a custom keychain order, confirm:
- one design/model per order;
- quantity stated separately for every design;
- artwork and digital mock-up ID match the order;
- size, color, front/back, and attachment are identified;
- packaging and finished selling-unit requirements are listed separately;
- destination and required in-hand date are included;
- sample needs, MOQ, price, timing, and shipping terms are confirmed in writing.
If you need one design at 300 pieces, place one 300-piece order. If you need three designs at 100 pieces each, place three 100-piece orders.
That is the ordering rule the artwork plan, quote, and checkout should follow.
Start With a Clear Design Breakdown
Use Xiaoyeah’s Guided Custom Order Brief to send the artwork, quantity for each design, approximate size, attachment, packaging, destination, and required date.
Xiaoyeah can review the project, prepare the relevant digital mock-up, and confirm the practical quote and order structure before production. The inquiry starts a review; production begins only after the design direction and practical order details are approved.
FAQ
Can I order 300 keychains and divide them across three designs?
No. One custom order covers one design/model. Three different designs at 100 pieces each require three separate 100-piece orders.
Can three different designs share one mold?
No. If they are different designs/models, they cannot be placed as one order using one mold direction.
Can the three separately ordered designs be packed together?
They may be planned as a three-piece retail set, subject to packaging and assembly review. The packaging plan does not combine the three design orders into one production order.
What if only the color, name, attachment, or packaging changes?
List every change in the brief before checkout. Xiaoyeah will confirm whether it requires a separate design/model order or another commercial treatment for the exact project.